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We have summarized the frequently asked questions regarding JG certificate management for Japanese vessel below.
If you have any other questions or concerns, please feel free to contact us.
What about Other Persons?
“Other Persons” refers to persons equivalent to “Crew” and listed below.
(i) Shipowners, etc.
Shipowners (including ship managers and charterers) who board the vessel for the purpose of managing the vessel.
In cases where such persons are corporations, this shall mean their officers.
(ii) Persons engaged in cargo monitoring and related duties
Cargo attendants, persons exclusively engaged in cargo lashing on ferries, persons exclusively engaged in monitoring or managing fish cages on workboats towing aquaculture cages, and attendants accompanying the transport of ballot boxes, etc. under the support of the Japan Coast Guard.
(iii) Persons engaged in duties necessary for the intended use of the vessel (including standby for such duties)
Persons boarding vessels used for security, safety, testing, research, firefighting, cleaning, oil pollution response, cable laying, salvage, or medical services in order to perform such duties; national or local government officials engaged in duties on board; persons working in facilities such as shops installed on board; and persons necessary for the operation of helicopters, etc. taking off or landing from the vessel in order to carry out duties required for the intended use of the vessel.
(iv) Persons boarding pursuant to laws and regulations
Customs officers, quarantine officers, and other persons engaged in duties on board pursuant to laws (including ordinances) or international treaties.
(v) Persons boarding in conformity with requirements stipulated by international treaties
Persons meeting the requirements set forth in Annex [3] 3.(3), who board as industrial personnel on vessels for the carriage of industrial personnel as prescribed in Article 13-7 of the Ship Safety Law Enforcement Regulations, or persons defined as “special personnel” under the 2008 Special Purpose Ship Code (MSC.266(84) 1.3.11) who board vessels conforming to the requirements of said Code.
(vi) Persons engaged in the business of manufacturing or repairing ships, marine engines, or ship equipment, or related persons
Persons who temporarily board for a short period for the purpose of manufacturing, modification, or maintenance of the vessel or related items.
(vii) Trainees on training ships, etc.
Trainees boarding training ships owned by public institutions; persons holding certificates issued by public institutions regarding work experience programs; persons receiving specific training courses on vessels notified pursuant to Article 17-6 of the Small Vessel Operator Act (Act No.149 of 1951) as applied mutatis mutandis under Article 17-19 of the same Act; or persons boarding vessels confirmed by the Maritime Bureau of the Ministry of Land, Infrastructure, Transport and Tourism to meet the standards required for company-based training introduced as an alternative to training on training ships of the Marine Technical College, in order to receive shipboard training conducted by Japanese ship operators.
Where can I find out the difference between certificates issued by JG and classification societies?
Below is an example of how to tell the difference between certificates.
【JG】
Chrysanthemum
【JG】
Paulownia
【JG】
Mt. Fuji
【NK】
Anchor and Compass
【DNV】
DNV mark
【ABS】
Eagle
Where can I check the types and English names of certificates issued by JG?
Examples of certificates for which Japanese-English translations have been confirmed are summarized below.
Where can I check the types of certificates (English translations) issued by JG?
Examples of certificates that confirm the existence of English translations are listed below.
Are there any rules for writing certificates issued by JG in Roman letters?
Yes. Rules exist. Among the rules for writing in Roman letters on certificates issued by JG, care must be taken when writing prefecture and city names.
Where can I check the difference between electronic certificates and paper certificates issued by JG?
The main differences are that the electronic data (PDF) is original, and that URL and QR code with a link to a dedicated verification site operated by JG is displayed in the footer of the certificate.
Kurosawa Maritime Consulting Office supports certificate electronicization procedures, which reduce the amount of work involved in issuing and rewriting certificates, reducing costs such as postage costs, and reducing the time it takes to receive documents on the same day.
How should Continuous Synopsis Record be kept on board?
The Continuous Synopsis Record is treated as attached documents to the Ship Inspection Memorandums (Ship Safety Law), so it is recommended to keep them together. The Continuous Synopsis Record must be kept together with all pages issued by the flag state from the past to the present.
In what cases should the Ship Inspection Memorandums be renewed?
There are two types of Ship Inspection Memorandums: the Ship Inspection Memorandums (Ship Safety Law) which is orange file if issued on paper and the Ship Inspection Memorandums (Law relating the Prevention of Marine Pollution, Air Pollution and Maritime Disaster) which is green file if issued on paper. If you wish to change the ship name, port of registration, ship owner, etc., or if any changes occur, you must promptly apply for a renewal to JG.
Are the documents contained in the Ship Inspection Memorandums prepared in accordance with the requirements of international conventions?
No. Documents contained in the Ship Inspection Memorandums are required by Japanese domestic laws and are not relevant to the requirements of international conventions.
How can I extend the validity of Cargo Ship Safety Certificate when it is about to expire?
The Cargo Ship Safety Certificate is issued by a classification society that certifies the safety and suitability of a vessel. The Cargo Ship Safety Certificate has a fixed validity period, and must be renewed through Special Survey within that period. However, in some cases, it may not be possible to undergo Special Survey within the validity period. In such cases, the validity period of the Cargo Ship Safety Certificate can be extended by up to 3 months by applying to JG for an extension of the validity period.*Although the Cargo Ship Safety Certificate is issued by a classification society, applications for extension of the validity period should be made to JG.
When the International Maritime Solid Bulk Cargo Code (IMSBC Code) is revised, what will happen to the list of cargoes can be carried by the ship?
The IMSBC Code is an international safety regulation for the carriage of solid bulk cargo at sea. The IMSBC Code is revised every two years. The revised IMSBC Code includes new cargo and changed carriage requirements. The list of cargoes can be carried by the ship must be updated in accordance with the amendments to the IMSBC Code. In addition, the list of cargoes can be carried by the ship is treated as an Attached Sheets to the ship inspection certificate and exemption certificate issued by JG, so it is necessary to apply for a renewal of each certificate to JG.
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